1. Introduction

Sligo Lawn Bowls Club ('the Club', 'we', 'our', 'us') respects your right to privacy and is committed to protecting your personal data. This Data Protection Notice explains how we collect, use, and safeguard personal information in compliance with the EU General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

2. Who We Are

Club Name: Sligo Lawn Bowls Club
Address: Cleveragh Regional Park, Cleveragh Drive, Sligo, F91 K7TK
Email: secretary@sligolawnbowls.com
Phone: 086 8344307
Data Protection Contact: Club Secretary

3. What Personal Data We Collect

We may collect and process the following categories of personal data:

- Member information: Name, date of birth, contact details, gender, emergency contact, membership status.
- Player information: Medical details relevant to participation, performance statistics, training attendance.
- Coaches and volunteers: Qualifications, Garda vetting details, contact information.
- Parents/guardians: Contact details for junior members.
- Event or match data: Photos, videos, and participation records.
- Financial data: Membership fees, payment records, and related financial information.

4. How We Use Your Data

We process personal data for the following purposes:

- To manage club membership and registrations.
- To communicate information about training, matches, and events.
- To ensure the safety and welfare of members.
- To comply with our legal and safeguarding obligations.
- To promote the club through photos, results, and social media (with consent).
- To manage financial accounts and records.

5. Legal Bases for Processing

We rely on one or more of the following legal bases for processing:

- Contract: Processing necessary for membership or participation.
- Legal obligation: Compliance with child protection, tax, and health & safety laws.
- Legitimate interests: Running and promoting the club’s sporting activities.
- Consent: For optional uses such as photography or marketing.

6. Sharing Your Data

We only share personal data when necessary and with appropriate safeguards. This may include sharing data with:

- National and regional sporting bodies (e.g. Sports Ireland, Irish Lawn Bowls, Irish Bowling Association, Irish Women’s Bowling Association)
- Garda Vetting Bureau (for volunteers/coaches).
- Insurance providers, competition organisers, and event partners.
- IT or membership management service providers under data processing agreements.

We do not sell or rent personal data to third parties.

7. How Long We Keep Your Data

We retain personal data only for as long as necessary for the purposes described above, and in line with legal or regulatory requirements. For example:

- Membership data: retained for up to 3 years after membership ends]
- Financial records: retained for 7 years]
- Garda vetting records: retained for duration of role + 1 year]

8. Your Data Protection Rights

Under GDPR, you have the right to:

- Access your personal data.
- Request correction or deletion of your data.
- Object to or restrict processing.
- Withdraw consent (where processing is based on consent).
- Data portability.
- Lodge a complaint with the Data Protection Commission (www.dataprotection.ie).

To exercise these rights, contact us at secretary@sligolawnbowls.com

9. Security of Your Data

We take appropriate technical and organisational measures to protect your personal data from loss, misuse, or unauthorised access, including password protection, restricted access, and secure record disposal.

10. Updates to This Notice

We may update this notice periodically. The latest version will always be available on our website or by request.

Contact Us

If you have any questions or concerns about this notice or how your data is handled, please contact:

Liz Cunnane / Club Secretary
Email: secretary@sligolawnbowls.com
Address: Cleveragh Regional Park, Cleveragh Drive, Cleveragh, Sligo, F91 K7TK